Smoke-free Policy
Purpose
The aim of this policy is to provide a healthy environment for everyone who works, visits, or has business on Creation Films Ltd premises.
Definitions
"Workplace" means an internal area, within a building or on a building or structure occupied by the Company and used by staff, and volunteers during the course of their employment.
Workplace includes vehicles provided for staff.
Policy
All Company workplaces including temporary sites such as location shoots, grounds and vehicles are totally smoke free, with the exception of designated smoking areas. These will be identified at the morning safety briefing.
Policy details
The Producer or Director will, in the interests of preserving the unique character of a site or part of a site, designate smoking areas. Designated smoking areas should not be placed:
- Close to building entrances and opening windows where smoke will blow into a workplace.
- Places where food is served or consumed.
- All staff, visitors and contractors are expected to abide by the smoke-free policy.
- Signage indicating designated smoking areas will be clearly visible.
The smoke-free policy applies 7 days a week, 24 hours a day.
Any contravention of the policy must be investigated as indicated in the Legal compliance section of this policy. Smokers who do not follow the policy may face reimbursing the Company if the Company is fined as a result of a complaint. A breach of this policy may also be dealt with via the Staff Disciplinary Procedures.
Supervisors are required to inform others and enforce this policy, as part of providing a supportive, safe, and healthy environment.
Everyone who works, visits, or has business on Company premises has a responsibility to inform staff, and visitors of this policy. It is expected the policy will be included in induction courses for staff, and in information to visitors.
Complaints must in the first instance be to the person who is smoking. If the situation is not resolved complaints must be in writing to the supervisor responsible for the person who smokes, or to the Managing Director.
Relevant Legislation
Smoke-free Environments Act 1990 and amendment.
Legal Compliance
In accordance with the Smoke-free Environments Act, any complaint submitted to a person in a position of responsibility within the Company must be investigated, within 20 days of the complaint, and resolution sought if this policy has been contravened. An assurance that there will be no repeat of the cause of complaint (where the complaint is justified) is sufficient resolution. Representatives of the employees may be present where resolution processes occur. Unresolved cases must be referred in writing to the Managing Director, for resolution under Staff Disciplinary Procedures. If the complaint cannot be resolved the case must be referred to the Director General of Health within 40 days of the original complaint.
Complaints must in the first instance be to the person who is smoking. If the situation is not resolved complaints must be in writing to the supervisor responsible for the person who smokes.
Information on how to stop smoking is available from Public Health Units.
